Job Description:

Millig Design Build is seeking an experienced Construction Project Administrator in Colorado or Kansas to join our team. The ideal candidate will have strong administrative skills, excellent communication skills, and the ability to work collaboratively with our clients, engineering and construction teams, subcontractors, and suppliers.

This position will assist the construction management team and project financial manager to ensure jurisdictional and program requirements are met and subcontractors are properly onboarded. A successful Construction Project Administrator will facilitate the flow of information regarding all daily construction activities and ensure all project documents are organized and filed correctly.

Anticipated compensation: $62,000K-$90,000k (top range is base salary plus bonuses and profit sharing)

Primary Responsibilities:

• Manage onboarding process for subcontractors:

  • Develop and distribute state- and program-specific subcontractor onboarding packets

  • Obtain subcontractor Certificates of Insurance

  • Obtain & track subcontractor payment and performance bonds

• Maintain and update Millig’s subcontractor partner database

• Understand and assist small subcontractors with government reporting requirements, like certified payroll, etc.

• Obtain Builders Risk Insurance

• Maintain Millig’s Diverse Business Inclusion Plans and tracking of diverse business participation in Millig projects

• Audit project files and clean up most recent file updates

• Assemble project closeout documentation (O&Ms, systems manuals, etc.)

• Track and manage warranty issues and progress, including:

  • Maintain familiarity with specs and contract language around warranty

  • Review response times of subs and document in subcontractor database

  • Work closely with the Construction Manager and Commissioning Agent to track completion of warranty issues

  • Create formal documentation and manage the Warrantee Log

• Provide additional clerical and administrative support for the Construction Managers as needed

Responsible for Supporting and Assisting with:

• Marketing & Site Safety Signage

• Building permit applications

• Organization and maintenance of all project customer-facing and financial documents in construction management software, including but not limited to:

• Master Schedule

• Customer progress meeting minutes

• Internal project progress updates

• Customer progress reports

• Change order logs

• Project Revenue Forecast

• Schedule of values

• Change order documentation and tracking

• Documentation of project acceptance and turnover to customer

• Coordination of Eng & CX progress inspections

• Coordination of Owner training with Millig’s Commissioning Agents

Required Qualifications & Skills:

• Experience and working knowledge of construction administration tasks and associated documentation

• Strong organizational skills and attention to detail; many of the tasks associated with this position are compliance related, meaning that accuracy and timeliness are of paramount importance

• Excellent communication and interpersonal skills

• Persistent and effective at obtaining required documentation

• Strong service mindset

• Ability to work independently and as part of a team

Preferred Qualifications & Skills:

• Proficient in construction management software, like Procore

• Knowledge of construction codes and regulations

• Demonstrated ability to develop and improve internal processes

• Experience with the Design-Build and Integrated Project Delivery Methods

• Basic accounting, bookkeeping, and math skills

• Experience in Safety compliance documentation

If you're interested in a role and can see yourself doing a great job, don't let a few missing qualifications stop you from applying.